Document Controller and Site Admin

Project ManagementMaritimeContractProject ManagementExperienced
  • Ho Chi Minh City
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Harbor close to a city

This role gives you the opportunity to be at the centre of project operations, ensuring documentation, communication, and site administration processes run smoothly and efficiently. You will work closely with project teams, supporting day-to-day activities and helping maintain an organised and collaborative project environment. This role is ideal for someone who is detail-oriented, proactive, and enjoys coordinating multiple tasks while contributing to successful project delivery.

What will you do

Document Controller

  • Receive, distribute, arrange, store, retrieve and manage correctly all the construction quality management documents including, but not limited to, letters, emails, calculation reports, drawings, comment sheets, comment response sheets between Client / Consultant /Contractor /3rd parties.
  • Check the documents from Contractor / third parties in terms of format, form, revision, arrangement to make sure they are in conformity with the project’s requirements.
  • Assure that the process of receiving, distribution, arrangement, storage, and management of the documents is in line with the Internal Responsibility Matrix and approved procedures. The documents must be transferred to the correct persons and/or disciplines as the project stipulated.
  • Archive the documents in the form of hard / electronic copies as well as keep track of different revisions and approval status of documents.
  • Provide support in project document control report, when required.
  • Support the preparation of documents, minutes of meeting, office equipment for project meetings.
  • Arrange, store, and manage the Project team’s documents.

Site Admin

  • In charge of administrative tasks such as supporting meal register, ordering PPE, stationery, preparing monthly site attendance record.

Where you will work

At Haskoning, you will join an independent, employee-owned international consultancy that combines engineering, design, and consultancy services with software and technology. Our mission, "Enhancing Society Together," drives us to create a positive impact on the world.

We offer purpose-driven and challenging work in diverse international projects, leveraging our 140+ years of expertise. With over 6,800 employees in more than 25 countries, we work together to turn challenges into opportunities and make a real impact on society. We collaborate with leading clients in markets such as infrastructure, climate resilience, renewable energy, decarbonisation of industry, and sustainable mobility.

What you bring

  • Fairly good in English with both writing/translating and communication is required.
  • At least 2-3 years' relevant experience handling construction quality management documents and project information in the building industry.
  • Ability to organize and manage large volumes of both printed and electronic documents.
  • Be able to liaise with other parties to request information or to respond to their inquiries.
  • Be able to meet requests for information in an accurate and timely manner.
  • Having experience in utilizing Building Information Modelling (BIM) construction management software such as BIM, Asite, Dalux, Aconex, using/establishing and maintaining Document Log for both hard copies & soft copies.

What we offer you

  • Competitive salary package and allowances including transportation, housing, and site-based support.
  • 12 days per year for annual leave.
  • Opportunity to gain international experience in a dynamic work environment.

Are you our new colleague?

Then we would like to meet you! Click on the apply button and upload your English resume. After receiving your application, we will contact you as soon as possible.

We are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered. Regardless of your experience, background, age, gender, or other personal characteristics—you are welcome here. Read more about our ED&I initiatives on our dedicated webpage.

Due to the privacy law, please submit your application via the apply button and not via email.

Unrequested acquisition for this vacancy by agencies is not appreciated and offered candidates will not be taken into consideration.

1

Application

Are you excited about the vacancy? Then, apply via the application form on our website. Our recruiter will give you feedback you as soon as possible. There may be some additional questions before you hear whether you’ll be invited for an initial interview.
2

First interview

During the first interview, we’d love to get to know you. Preferably, this takes place at our office, but online is also possible. We’re curious about your experience, motivation, and personality. Of course, we’ll also tell you more about our organisation and the role you’re applying for.
3

Follow-up

In the follow-up interview, we’ll dive deeper into you and the position. You’ll usually speak with different colleagues than in the first interview, giving you a broad impression of your potential new work environment. Depending on the role, we may ask you to complete an assessment. Sometimes, a third interview is also part of the process.
4

Welcome!

Are we both enthusiastic? Then we’ll finalise your contract and warmly welcome you. You’ll soon receive information about your first working day. During your onboarding period, you’ll be assigned a buddy who will help you find your way within our organisation.

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